Payment Confirmation Letter

The payment confirmation letter is just another name of receipt. The difference between the two is that the letter contains the additional information that the receipt cannot provide. The content of the letter is clearer as compared to the receipt.

Payment confirmation letter is one of those letters which are written between two parties in a business. When one party such as buyer pays the money to the seller, it wants to know if the payment has been received by the seller or not. In such a situation, the seller writes a payment confirmation letter to the buyer.

The payment confirmation letter is basically for the safety of client who has paid the money and wants the received money to be confirmed. It is a formal and a professional letter.

How to write payment confirmation letter?

The letter should be written in such a way that all the details in it are explained completely. It should explain what the payment is for and the date on which the payment is confirmed.

The letter should include the relevant details such as the amount of money received, the date on which the money was received and a lot more.

Since this letter is a formal letter, it should always be written in a polite way and concisely. There shouldn’t be unnecessary details on the letter. Keep the tone of the letter polite. Here is a sample payment confirmation letter for all those people who are not aware of the letter format.


This letter is being written in response to the payment of $200 that was received on 1st December 2017. I would like to confirm that your payment has been received and processed. We look forward to you to work with us till the complete project ends.

If you have any question, please contact us at our office phone number without any hesitation. Please try to contact us for any query in office timing.

Please keep this letter as a record of payment confirmation. If you lose this letter, in any event, we will send you a copy of the letter under conditions.

Best regards


Payment confirmation letter

Format: MS Word | Download